Article VIII – Board of Directors

Section 1 - Composition — The Board of Directors of this Association shall be composed of a President, Vice President, Secretary, a Zone Director for each geographical zone, and a Past President serving on the Board in a nonvoting capacity. Between Annual Conferences of the Association, the Board of Directors shall conduct the necessary business of the Association consistent with the provisions of the Constitution and written policies of the Association and the requirements of law.

  1. The Past President shall be the individual who last served a full term as President and who may serve until replaced by the next eligible Past President.
  2. In the event the President voluntarily vacates their office for any reason or is removed from office as the result of any lawful removal action prior to completion of the prescribed term, the President shall forfeit the position of Past President until such time as the member again is elected and serves a full term as President.
  3. In the event the position of Past President becomes vacant for any reason, the position shall remain vacant until filled by the next President who completes a full term and is either not re-elected or chooses not to run for a subsequent term.

Section 2 - There shall be an Executive Director of the Association appointed by the Board of Directors after interviewing all qualified applicants. Said Director will have a contract to run not less than one year and not more than three years and will be evaluated at the end of each year before a contract extension is granted. The Executive Director shall carry out the duties and orders as assigned by the Conference and the Board of Directors. The aforementioned stipulations also apply to an incumbent Director.

Section 3 - Official Publication. The official publication of this Association shall be titled the Journal and shall be published as required by the Constitution and/or Board Policy each fiscal year, June 1 through May 31 inclusive. Additional issues may be published as determined by the Board of Directors. The official publication shall be sent free of charge to all members of the Association and to others approved by the Board of Directors. To all others, a subscription fee, as determined by the Finance Committee, shall be charged.

Section 4 - Conference Committee — The Conference Committee shall consist of not more than 15 members, including 2 co-chairs, appointed by the President with the advice and consent of the Board of Directors. The committee shall be responsible for ascertaining the requirements necessary to carry on the Annual Conference effectively, for ensuring all matters pertaining to the Conference are presented to the Board of Directors for appropriate action and for coordinating the daily activities of the Conference. No member of the Board of Directors shall be appointed as co-chair of this committee.

Section 5 - Credentials Committee — The Credentials Committee shall consist of 3 members, including the chair, all of whom shall be appointed by the President from among the Conference delegate body. The committee shall serve only from the date of appointment through the conclusion of the Conference. The committee shall receive and cause the examination of the credentials of all delegates and alternates to the Annual Conference and shall be responsible for the compilation and rendering of such reports as may be required to determine actual voting strength during the course of Conference. Decisions of the committee regarding delegate or alternate status may be appealed to the Conference floor where a final decision shall be made by a majority vote of the delegate body.

Section 6 - Annual Conference Appointments — During the first business session of each Annual Conference, the President shall announce the President’s appointments of the parliamentarian, sergeant-at-arms and such other special committees as needed, all of whom shall serve only from the date of appointment through the conclusion of the Conference.

A special committee consisting of 3 members may be appointed from among the Conference delegates in attendance to assist the Secretary with recording, compiling and verifying the Conference official minutes prior to publication following the Annual Conference.